Manual scheduling basically involves:

  • Creating rooms 
  • Creating time blocks within each room
  • Moving selected students to those time blocks

When doing manual scheduling you can use filters to show only specific students before moving them to a time block. The system automatically assigns students a performance time within the time block. 

For virtual festivals and competitions where judging is all done with online videos, you still need to assign/move students into "rooms" and time blocks. The system WILL still assign them performance times. Those times are  irrelevant (feel free to ignore them), since students will send their video links to be judged by the assigned judges at any time before the deadline. In this case the "rooms" are just virtual, and can have any name.

Time blocks usually contain students in one category who will be judged together. It is possible to have students in one category spread out in more than one time block (for example, a time block with "Elementary" students in the early morning, another one later in the day, etc). You can insert breaks within a time block.The video below will walk you through the process of creating a schedule manually.

Time blocks have the following scheduling mode configurations:

  • Sequential: students are automatically scheduled one after the other. Use this mode even if your festival is virtual/online.
  • Group: all students are scheduled at the same starting time (e.g. for a written theory test that is taken at the same time by everyone). Do not use "group" mode for virtual festivals.

Sequential time blocks have the following slot mode configurations:

  • Fixed slots: all time slots in the time block are of the same length (e.g. 5 minutes)
  • Flexible slots: slots lengths match the lengths of the pieces the student is performing, or the "trimmed" length if the system has specific repertoire timing rules attached to each level or category

You can also define a buffer time, which is the time in between student slots. This buffer time is 1 minute by default, but can be changed. 

The scheduling process involves the following actions:

  • Create your rooms (even if they are "virtual")
  • Create time blocks inside those rooms
  • Filter students to see only those that fulfill a criterion (e.g. "Elementary" students) 
  • Drag and drop students into the desired time blocks

You may also:

  • Edit time blocks (e.g. their times, name, color, buffer time) 
  • Rearrange students within a time block
  • Remove students from a time block (they will go back to the "Not assigned" tab)
  • Insert breaks within time blocks